ABRC POOL PARTY POLICY
The pool receives several requests each year for permission to use the pool. Any member may request permission to plan and conduct a party, subject to the following conditions, which vary based on the projected use and are designed to ensure that all members are able to enjoy the pool.
CHILDREN’S BIRTHDAY PARTIES
The pool will set aside and reserve 4 picnic tables and 2 high top tables under the pavilion closest to the pool on request and payment to facilitate birthday parties. Reservations must be made IN PERSON with the manager on duty along with a completed reservation request form (which will be provided when making the reservation) and paid in full no later than at the conclusion of the party. EMAIL REQUESTS FOR PARTIES WILL NOT BE HONORED UNTIL RESERVATION FORMS ARE SUBMITTED TO THE MANAGER ON DUTY AND RESERVED IN PERSON.
Reservations are based on first come, first serve basis, and are offered at the following times: 11am – 1pm, 2pm – 4pm, and 5pm – 7pm.
- Flat fee of $150 made payable by check to ABRC or via credit card no later than at the conclusion of the party.
- PARTIES MUST NOT EXCEED 30 PEOPLE
**Parties that require the ENTIRE pavilion (6 picnic tables and all high tops to include the bar area will have a flat fee of $250 for the duration of the party and must not exceed 40 people**
PRIVATE FUNCTIONS
The Board strives to severely limit private functions (those not open to the entire membership), especially during the summer. Past exceptions have included private parties by longstanding and contributing members where a significant majority of the invites were members; or military retirement parties for members. Board approval is required and should be sought weeks in advanced. If approved, the party will be subject to the following minimum conditions and others may be imposed:
- Flat fee of $300 for the space payable by check to ABRC (or credit card with the manager on duty). **If there is excessive cleaning that is required at the end of the party, and additional $200 will be added required**
- Host must be a member and must be present.
- If the event occurs during the off season, the host must arrange to have a board member with keys to lock up the facility after the event.
- If the event occurs during the season when the pool is uncovered, the host must arrange to have an ADULT manager on duty along with TWO ADULT lifeguards. Payment for the manager and lifeguards will be between the host and staff working the event.
- Volume must be reduced at 11pm on weekends and 10pm on weekdays.
POOL CLOSURE – WEATHER OR SAFETY
The pool reserves the right to close due to inclement weather for the safety of its members, guests, and employees. The pool will make every effort to work with you to reschedule an event, and will refund any fees paid to the extent that the pool has not already incurred a cost. There will be no refunds once a party has started. The Pool is not responsible for any costs, fees or damages incurred by pool closure for any reason.
Questions? Please contact Pool Manager in person or via email to abrcboltscoach@gmail.com